Documenting COVID-19 – donation form

Share your story

The MIT Libraries Department of Distinctive Collection (DDC) is collecting original materials that tell the story about how you are experiencing and are affected by the changes to our community and world brought on by the COVID-19 pandemic. We invite all members of the MIT community to contribute to this growing collection which will become part of the Libraries’ collections and will be preserved and made accessible as part of the Institute’s historical record.

Our intent is to bring together the voices of our students, faculty, staff, researchers, alumni, and others in our MIT community during this time, whether on campus, in the lab, at home, or in the community.

Please fill out this form and agree to the license. Once completed we'll contact you with instructions for submitting your material. Please see our FAQ and contact us if you have other questions.

All fields are required unless otherwise noted.

Your information

Your name

Preferred name (optional)

Your email

Do you agree to have your name publicly associated with your submissions, or would you like to remain anonymous?
MIT may use my name in association with my materialI wish to remain anonymous

Are you over 18 years of age? YesNo

Primary MIT affiliation:

Donation details

Description of material (include date(s) created, some main topics of discussion, location of photos, names of persons included, locations of places depicted or described, types of material (photographs, audio/video, documents, artwork, scrapbook.)

Is your material:PhysicalDigitalBoth

Are you the sole creator of these materials?YesNo

Please list the names of the content co-creators, their contact information, and the circumstances of how you came to have the materials. IMPORTANT: Each co-creator must complete this form in order for the item to be accepted. However, only one co-creator is required to donate material.

Rights, permission, and privacy agreements

Access agreement

I agree to permit access and reuse to my submitted materials:

I agree that MIT may make my material open to the public immediately under a CC-BY-NC 4.0 license. This license lets others remix, adapt, and build upon your work non-commercially, and although their new works must also acknowledge you and be non-commercial, they don’t have to license their derivative works on the same terms.I agree that MIT may make my material open to the public immediately under a CC-BY-NC-ND license. This license allows others to download your works and share them with others as long as they credit you, but they can’t change them in any way or use them commercially.I would like to discuss additional restrictions with DDC staff.This material has previously been published. Another license may apply.

Please provide additional information. This could include the license the work has already been published under, a link to published work, etc.

More information about the Creative Commons options: CC-BY-NC 4.0 and CC-BY-NC-ND 4.0.

FERPA (students only)

The Family Educational Rights and Privacy Act of 1974 (FERPA) is a federal law that pertains to the release of and access to student education records. FERPA affords you the right to have access to your education records, the right to seek to have your records amended, and the right to have some control over the disclosure of personally identifiable information from your education records. The law applies to all schools that receive funds under applicable programs administered by the U.S. Department of Education. See MIT's complete information on these policies.

I hereby grant my permission under FERPA to allow the MIT Libraries/MIT to share this student work with researchers on-site or digitally through the MIT Libraries' discovery platforms, including websites, blogs, and/or other social media and to reproduce, copy, publicly display, publicly perform, distribute, and/or modify it as needed to accomplish these purposes.I am not a student, so this law does not pertain to me.

Other terms and conditions

(please read and agree to all)

I represent that the submission is my original work, and/or that I have the right to grant the rights contained in this license, and/or that this submission has been discussed and approved with the MIT Libraries. I also represent that my submission does not, to the best of my knowledge, infringe upon anyone's copyright.

I acknowledge that MIT acquires the Contributed Materials with the intent of preserving and providing access to them for an ongoing or indefinite period of time. I grant MIT a non-exclusive, royalty-free, perpetual license to use, reproduce, distribute, copy, publicly display, perform, or exhibit, and create derivatives of the Contributed Materials for scholarly, educational, and research purposes. This contribution is made without restriction, including any restrictions on MIT’s right to provide access, display, preserve, retain, or dispose of the Donated Materials.

I understand that MIT reserves the right to reject any contribution - or any component of a contribution - for any reason, or to discard it at a later date. (If you are submitting digital content, please keep a copy of your contribution for yourself).

Final confirmation

I have read, understand, and accept all of the terms and conditions of this Agreement and agree to them as indicated by my clicking this Accept box on this form.