The Nexus use policy

The MIT Libraries welcome requests from MIT groups to use our event space (The Nexus, 14S-130 in Hayden Library) for the following types of events:

Educational, cultural, or community wellness programs sponsored by MIT community members that occur during normal open hours and that do not require closing the library to general use.
Orientation and instructional events that highlight Libraries’ programs, services, or resources

We regret that The Nexus may not be scheduled for meetings or regularly occurring events (i.e. weekly, bi-weekly, monthly).

Submit your request to reserve the Nexus; questions may be sent to ce-lib@mit.edu.
Events must take place during the Libraries’ staffed hours.

The Nexus is a self-service environment; technical support for events is available by contracting with MIT’s A/V Services. On-demand troubleshooting and tech support are not provided by members of the Libraries’ staff. We’ve created the Nexus Technology Guide for your reference and use on the day of your event.
Responsibility for all setup/cleanup, services such as trash and recycling or furniture moving or rentals, A/V services and tech support, catering, etc. are the responsibility of the event sponsor. All events conducted in Libraries spaces must follow all Institute guidelines and protocols (including the events registration process).

The Nexus has been converted to a Zoom Room and has a built-in A/V system that includes three projectors, two smart room cameras, a sound system with two ceiling mics, and wireless microphones.
If you plan to use the equipment, allow at least one week before your event for us to schedule a brief training session. The Nexus Technology Guide serves as a companion to the training and exists for your use and reference on the day of your event.
The room’s capacity is 50 seated or 100 standing. Public programs expected to draw a large audience may be accommodated by opening the room’s bifold door and extending overflow into the reading room; approval for such events will involve additional considerations including the nature of the event and the time of day.
The room is equipped with 11 tables, 84 chairs, and 6 mobile whiteboards.

Refreshments served at your event must be consumed in The Nexus.
The event sponsor must be present to receive catering orders, and must ensure that all food is removed from the library at the end of the event.
No kitchen facilities or separate staging areas are associated with this space.

All events held in any Libraries space must have a sponsor, who will serve as the main point of contact. Sponsors must be members of the MIT community.
The Libraries may require a faculty or staff member to be present during student-run events, depending on the timing and nature of the event.