The Nexus use policy

The MIT Libraries welcome requests from MIT groups to use the Nexus (14S-130) in Hayden Library for events. The Nexus is managed by the Libraries’ Community Engagement (CE) Team and is available for educational, cultural, or community wellness events that meet the requirements below.

Requirements

• Events must be open to the entire MIT community and/or the general public. We cannot accommodate administrative meetings or private events.
• Events must occur during Hayden’s staffed hours (including setup and cleanup) and must not require closing the library to general use. The Nexus may not be scheduled for recurring events (i.e. weekly, bi-weekly, monthly).
• Events must have a sponsor, who will serve as the main point of contact. Sponsors must be members of the MIT community. The Libraries require a faculty or staff member to be present during student-run events.

Submit a request

• Submit your request to reserve the Nexus on Mazevo.
  • A CAC/Daper Mazevo account is required. Request a Mazevo account if you need or are not sure you have one. Questions about Mazevo accounts should be directed to campus-activities@mit.edu.
  • Questions about the submission process should be sent to ce-lib@mit.edu.
• Requests must be submitted a minimum of two weeks prior to the proposed event date.
• Please allow up to 3 business days to hear back about your request.

Terms of Use

• The Nexus is a self-service environment. If you plan to use the in-room A/V equipment, you must schedule a training session with a member of the CE Team the week before your event. The person trained must be present at the event. Starting October 1, 2026, all event hosts are required to refresh their Nexus training. 
• The Hayden Library staff do not provide on-demand troubleshooting or technical support. We’ve created the Nexus Technology Guide for your reference and use on the day of your event. Further technical support is available by contracting with MIT’s A/V Services.
• All setup/cleanup, services such as trash and recycling or furniture moving or rentals, A/V services and tech support, catering, etc. are the responsibility of the event sponsor.
• Events cannot disrupt the regular operations of the library or disturb patrons.
• Events must follow all Institute policies and protocols, including the events registration process.

Equipment and furniture

• The Nexus has a built-in A/V system that includes three projectors, two smart room cameras, a sound system with two ceiling mics, and wireless microphones.
• The Nexus Technology Guide serves as a companion to the training and exists for your use and reference on the day of your event.
• The room’s capacity is 50 seated or 96 standing. The room is equipped with 11 tables, 84 chairs, and 6 mobile whiteboards. They must be returned to the room’s default configuration at the end of your event.

Food and drink

• Refreshments served at your event must be consumed in the Nexus.
• The event sponsor must be present to receive catering orders and must ensure that all food is removed from the library at the end of the event.
• Any special cleaning needed from food left behind or damages to the room will be charged to the sponsor using the cost object provided.
• No kitchen facilities or separate staging areas are associated with this space.