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Records Management Liaisons and Department IDs

Responsibilities of Liaisons

Department/Sub-office Department ID Liaison
Audit Division AUDIT TBD

Controller's Accounting Office

Accounts Payable
Accounts Receivable
Institute and Enterprise Reporting
Insurance Plans Accounting
Payroll
Procurement
Sponsored Research Accounting
Travel

 CONTROLLER Robin L. Lemp

Dean of Graduate Students, Office for

Graduate Students Office

D DEANGRAD TBD

Dean for Student Life, Office of

 D DSL TBD

Dean for Undergraduate Education, Office of

Careers Office

D DUE TBD

Executive Vice President, Office of

Insurance

 D EXECVP TBD

Health Sciences and Technology, Harvard-MIT Division of

Clinical Investigator Training Program

D HST Karen F. Walsh

Human Resources

Benefits Office
Benefits - Retirement

D HR Bonnie Lee Whang

Libraries

Administrative Services

LIBRARIES TBD
Lincoln Laboratory Fiscal Office D LFO TBD

Medical Department

Health Plans
Health Screening
Laboratory

 D MEDICAL TBD
Office of Budget and Financial Planning D OBFP TBD
Registrar's Office D REG Constance C. Scribner

Student Financial Services

Student Financial Aid
Student and Parent Loans

D SFS TBD
Technology Licensing Office D TLO TBD

Vice President for Information Systems, Office of

Telephony
IS&T Shared Services

D VPIS TBD
Vice President for Research and Associate Provost, Office of D VPRES TBD

School of Humanities, Arts, and Social Sciences

Linguistics and Philosophy

SCHOOL HUM TBD

Treasurer, Office of

Investments
Real Estate

TREASURER TBD

 

Responsibilities of Liaisons | Return to top

The liaison and backup are designated by the head of the department. A Personnel Authorization Form should be on file with the Records Management Program. The liaison should have a thorough understanding of the department’s functions and be familiar with the records created and received by the office. The liaison's responsibilities include

  • maintaining contact with the Records Management Program.
  • conducting records surveys and inventories on a regular basis.
  • reviewing appropriate records schedules on a regular basis.
  • advising the Records Management Program of changes in records retention needs.
  • preparing and/or overseeing preparation of inactive records for storage in the records management storage facility.
  • coordinating activities related to retrieval and refiling of records from storage.
  • reviewing and authorizing destruction of the records ready for destruction.












Last modified 5/14/05