Close Window 

Records Management Liaisons and Department IDs

Responsibilities of Liaisons

Department/Sub-office Department ID Liaison

Accounting Services and Controller

CONTROLLER TBD

Audit Division

AUDIT Martha Gagnon
Budget, Finance, and Treasurer
D OBFD TBD

Dean of Graduate Students, Office of

D DEANGRAD TBD

Dean for Student Life, Office of

D DSL TBD

Dean for Undergraduate Education, Office of

Global Education and Careers Office

D DUE

D DUE

TBD

Tamara Menghi

Executive Vice President, Office of

D EXECVP Sharon Pinksten
Environmental, Health, and Safety Headquarters Office D EHS Nadia Morrison

Health Sciences and Technology, Harvard-MIT Division of

D HST TBD

Human Resources Department

Benefits Office
Benefits - Retirement
Benefits - Health, Dental, Life, and Disability

D HR

D HR
D HR
D HR

TBD

TBD
Charles Ormsbee
Theresa Howell

Libraries

Administrative Services
Acquisitions and Licensing Services
Institute Archives and Special Collections

LIBRARIES

LIBRARIES
LIBRARIES
LIBRARIES

TBD

TBD
Charlene Follett
Ewa Basinska

Lincoln Laboratory Fiscal Office D LFO TBD

Medical, MIT

Health Plans
Health Screening
Laboratory

D MEDICAL

D MEDICAL
D MEDICAL
D MEDICAL

Yolette Lecorps

TBD
TBD
Jane Sylvester

MIT Investment Company
[Treasurer's Office]

Planned Giving - Life Income Funds

TREASURER

TREASURER

TBD

Alexis Niles

Provost, Office of the D PROVOST TBD
Recording Secretary and Administration VPRESDEV John Doyle
Registrar's Office D REG Constance Scribner

School of Humanities, Arts, and Social Sciences

Linguistics and Philosophy, Department of

SCHOOL HUM

SCHOOL HUM

TBD

TBD

 

Student Financial Services

Student Financial Aid
Student and Parent Loans

D SFS

D SFS
D SFS

TBD

Emily Bassett
Eleanor Wolcott

Technology Licensing Office D TLO Marlene Mack

Vice President for Information Systems and Technology, Office of

D VPIS TBD
Vice President for Research and Associate Provost, Office of D VPRES TBD

Vice President for Resource Development

Office of Foundation Relations
Office of Gift Planning
Office of Development Services

VPRESDEV

VPRESDEV
VPRESDEV
VP DEVRES

TBD

Tami Kaplan
Alicia McConaha
Sarah Fernandez

Responsibilities of Liaisons | Return to top

The liaison and backup are designated by the head of the department. A Personnel Authorization Form should be on file with the Records Management Program. The liaison should have a thorough understanding of the department’s functions and be familiar with the records created and received by the office. The liaison's responsibilities include

  • maintaining contact with the Records Management Program.
  • conducting records surveys and inventories on a regular basis.
  • reviewing appropriate records schedules on a regular basis.
  • advising the Records Management Program of changes in records retention needs.
  • preparing and/or overseeing preparation of inactive records for storage in the records management storage facility.
  • coordinating activities related to retrieval and refiling of records from storage.
  • reviewing and authorizing destruction of the records ready for destruction.












Last modified 2/12/09