Records Management Liaisons: Records Management Program at MIT: Institute Archives, Massachusetts Institute of Technology

Records Management Liaisons and Department IDs

Department/Sub-office	Department ID	Liaison
Accounting Services and Controller	CONTROLLER	TBD
Audit Division	AUDIT	Martha Gagnon
Budget, Finance, and Treasurer	D OBFD	TBD
Dean of Graduate Students, Office of	D DEANGRAD	TBD
Dean for Student Life, Office of	D DSL	TBD
Dean for Undergraduate Education, Office of Global Education and Careers Office	D DUE D DUE	TBD Tamara Menghi
Executive Vice President, Office of	D EXECVP	Sharon Pinksten
Environmental, Health, and Safety Headquarters Office	D EHS	Nadia Morrison
Health Sciences and Technology, Harvard-MIT Division of	D HST	TBD
Human Resources Department Benefits Office Benefits - Retirement Benefits - Health, Dental, Life, and Disability	D HR D HR D HR D HR	TBD TBD Charles Ormsbee Theresa Howell
Libraries Administrative Services Acquisitions and Licensing Services Institute Archives and Special Collections	LIBRARIES LIBRARIES LIBRARIES LIBRARIES	TBD TBD Charlene Follett Ewa Basinska
Lincoln Laboratory Fiscal Office	D LFO	TBD
Medical, MIT Health Plans Health Screening Laboratory	D MEDICAL D MEDICAL D MEDICAL D MEDICAL	Yolette Lecorps TBD TBD Jane Sylvester
MIT Investment Company [Treasurer's Office] Planned Giving - Life Income Funds	TREASURER TREASURER	TBD Alexis Niles
Provost, Office of the	D PROVOST	TBD
Recording Secretary and Administration	VPRESDEV	John Doyle
Registrar's Office	D REG	Constance Scribner
School of Humanities, Arts, and Social Sciences Linguistics and Philosophy, Department of	SCHOOL HUM SCHOOL HUM	TBD TBD
Student Financial Services Student Financial Aid Student and Parent Loans	D SFS D SFS D SFS	TBD Emily Bassett Eleanor Wolcott
Technology Licensing Office	D TLO	Marlene Mack
Vice President for Information Systems and Technology, Office of	D VPIS	TBD
Vice President for Research and Associate Provost, Office of	D VPRES	TBD
Vice President for Resource Development Office of Foundation Relations Office of Gift Planning Office of Development Services	VPRESDEV VPRESDEV VPRESDEV VP DEVRES	TBD Tami Kaplan Alicia McConaha Sarah Fernandez

Responsibilities of Liaisons | Return to top

The liaison and backup are designated by the head of the department. A Personnel Authorization Form should be on file with the Records Management Program. The liaison should have a thorough understanding of the department’s functions and be familiar with the records created and received by the office. The liaison's responsibilities include

maintaining contact with the Records Management Program.
conducting records surveys and inventories on a regular basis.
reviewing appropriate records schedules on a regular basis.
advising the Records Management Program of changes in records retention needs.
preparing and/or overseeing preparation of inactive records for storage in the records management storage facility.
coordinating activities related to retrieval and refiling of records from storage.
reviewing and authorizing destruction of the records ready for destruction.

Last modified 2/12/09