Records Management Program at MIT
Institute Archives and Special Collections


Welcome, MIT Staff

The Records Management Program, administered by the Institute Archives and Special Collections, is here to help you with your records. We welcome your questions and comments.

What can you do on this web site?

Find out how long your records must be kept

See Schedules

Learn about MIT's policies regarding records See Policies
Get instructions for storing and retrieving inactive records See Managing Your Records
Print forms needed for storage, retrieval, and destruction of records See Forms

Each administrative office, academic department, research center, and laboratory is responsible for proper management of the records in its custody. While program directors, department heads, and other senior managerial staff are ultimately responsible for ensuring compliance with federal and state law as well as with Institute policies, day-to-day responsibility is usually delegated to a Records Management Liaison.

The Records Management Program is responsible for coordination of the following records management services:

  • Orientation and training for the Records Management Liaisons.
  • Advising on the development or update of records schedules.
  • Assisting in transfer of inactive records to the storage facility.
  • Ensuring timely destruction of inactive records at the end of their life cycle.
  • Identifying and acquiring records of permanent, enduring value for the Institute Archives.
  • Providing general assistance to Institute offices and departments in the management of their records.

Note: Protecting Sensitive Information – For detailed guidelines on protecting sensitive information both for paper and electronic records, consult




Intitutute Archives and Special Collections
MIT Libraries
Massachusetts Institute of Technology
77 Massachusetts Avenue, Cambridge, MA 02139-4397 USA
MIT Libraries