{"id":8,"date":"2024-09-25T13:25:07","date_gmt":"2024-09-25T13:25:07","guid":{"rendered":"https:\/\/libraries.mit.edu\/records-management\/?page_id=8"},"modified":"2024-11-13T20:32:40","modified_gmt":"2024-11-13T20:32:40","slug":"file-creation","status":"publish","type":"page","link":"https:\/\/libraries.mit.edu\/records-management\/tips-best-practices\/file-creation\/","title":{"rendered":"File creation"},"content":{"rendered":"<h3>File naming<\/h3>\n<ul>\n<li>Be clear, concise, and consistent<\/li>\n<li>Use alphanumeric characters only; avoid special characters such as: \u201d *: &lt; &gt; ? \/ \\ | [ ] &amp; $ ; ,<\/li>\n<li>Use underscores (_) or hyphens (-) instead of spaces or full stops<\/li>\n<li>Include dates using the year-month-day format (e.g., 2022-06-24)<\/li>\n<li>Use version control to number drafts and revisions as part of the filename (e.g. v01)<\/li>\n<\/ul>\n<h3>File formats<\/h3>\n<p>These formats are compatible with long-term preservation:<\/p>\n<ul>\n<li>PDF\/A for PDFs<\/li>\n<li>Excel for spreadsheets<\/li>\n<li>Word for text documents<\/li>\n<li>TIFF and JPEG for images<\/li>\n<li>WAV and MPEG-4 for audio<\/li>\n<\/ul>\n<h2>Student Organizations<\/h2>\n<p>The <a href=\"https:\/\/libguides.mit.edu\/MITSORT\">MIT Student Organization Records Toolkit (SORT)<\/a> provides best practices for organizing, storing, and preserving group records.<\/p>\n<h2>Researchers<\/h2>\n<p><a href=\"\/data-management\/\">Data Management Services<\/a> provides guidance &#8211; including written resources, workshops, and consultations &#8211; to faculty and researchers who manage data.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>File naming Be clear, concise, and consistent Use alphanumeric characters only; avoid special characters such as: \u201d *: &lt; &gt; ? \/ \\ | [ ] &amp; $ ; , Use underscores (_) or hyphens (-) instead of spaces or full stops Include dates using the year-month-day format (e.g., 2022-06-24) Use version control to number drafts and revisions as part of the filename (e.g. v01) File formats These formats are compatible with long-term preservation: PDF\/A for PDFs Excel for spreadsheets Word for text documents TIFF and JPEG for images WAV and MPEG-4 for audio Student Organizations The MIT Student Organization [&hellip;]<\/p>\n","protected":false},"author":5,"featured_media":0,"parent":144,"menu_order":4,"comment_status":"closed","ping_status":"closed","template":"templates\/page.php","meta":{"footnotes":""},"class_list":["post-8","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/libraries.mit.edu\/records-management\/wp-json\/wp\/v2\/pages\/8","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/libraries.mit.edu\/records-management\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/libraries.mit.edu\/records-management\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/libraries.mit.edu\/records-management\/wp-json\/wp\/v2\/users\/5"}],"replies":[{"embeddable":true,"href":"https:\/\/libraries.mit.edu\/records-management\/wp-json\/wp\/v2\/comments?post=8"}],"version-history":[{"count":7,"href":"https:\/\/libraries.mit.edu\/records-management\/wp-json\/wp\/v2\/pages\/8\/revisions"}],"predecessor-version":[{"id":199,"href":"https:\/\/libraries.mit.edu\/records-management\/wp-json\/wp\/v2\/pages\/8\/revisions\/199"}],"up":[{"embeddable":true,"href":"https:\/\/libraries.mit.edu\/records-management\/wp-json\/wp\/v2\/pages\/144"}],"wp:attachment":[{"href":"https:\/\/libraries.mit.edu\/records-management\/wp-json\/wp\/v2\/media?parent=8"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}