This is the final report for this manifestation of community support and staff development. Although staff development will be assigned elsewhere in the organization before long, a few important aspects will keep going during this interim period. The Staff Sharing program will continue; if you want to present something to your colleagues, just email Nina to set it up. Cherry Ibrahim is now compiling the weekly update on trainings, conferences, workshops, and the like; if you want her to include something just forward her an announcement. The final report on the mentoring program is in progress and will be presented to Library Council when it’s complete.
SCCS successfully negotiated the first ‘offsetting’ contract in North America when establishing a “read and publish” contract with the Royal Society of Chemistry for 2018-19. The new agreement combines traditional subscription-based access to Royal Society of Chemistry articles for the MIT community with immediate open access to MIT-authored articles, making them freely available to all audiences at the time of publication.
An important aspect of negotiating the agreement was working with RSC to include language establishing that over the long term, RSC plans to use this “hybrid” approach (mixing paywalled and open articles) to enable a transition to full OA. The agreement represents an important experiment with a nonprofit scholarly society, in which we use library collection funds to accomplish open access to MIT research through a business model that aims to transition journal publishing more broadly to open access.
Information for MIT authors about how to select and take advantage of the open access option is available at the scholarly publishing website, and SCCS staff are working with liaisons regarding messaging for existing or potential RSC authors so they are aware of this new opportunity to publish open access without paying fees.
Mark Szarko and Ece Turnator ran a 5-hour workshop introducing the A&H CoP members to text mining, Hathi Trust’s analytics tools and API, and the connections between these and the concept of “collections as data.”
Library Teaching and Learning
Library teaching for Summer UROP students has been expanded through a collaboration between Anne Graham, Chris Sherratt and Rachel Shulman, the MIT Energy Initiative Academic Coordinator. The team is shaping content by analyzing student work. Teaching includes active learning opportunities.
Elizabeth Soergel and Sofia Leung are developing modules for NEET (a project-intense curricular initiative in the School of Engineering) that aims at metacognitive “learning to learn” and addresses social consequences of design choices.
Featured Question (AKDC)
The Arab World Institute in Paris is implementing a major exhibition about the cultural heritage endangered in the Arab world. … Within this frame, we are in collaboration with AKTC to present within our show the reconstructions that are currently lead in Aleppo. AKTC is also providing some images from their archives for the show and the catalogue. …. has told us that some of the pictures we were seeking belong to Aga Khan documentation center at MIT.
Data Management Services
- Approval for an institutional instance for the Open Science Framework has been granted. We are gearing up for an implementation and roll-out plan. Please let us know of any questions and keep watch for training and new developments!
- DMS has developed and implemented a new Researcher Contact Log using the QuickBase platform. We expect this to allow easier logging and better analytics for this area.
Citation Management and Writing Tools
- Overleaf Pro+ is now available for the MIT community. Overleaf is an online LaTeX and Rich Text collaborative writing and publishing tool that makes the process of writing, editing, and publishing scientific documents much quicker and easier.
- Jennie Murack has taken over convener responsibilities for CMWT. Thanks to Christine Malinowski for her efforts and accomplishments in her tenure as team convener.
Jen Greenleaf will serve on the Women and Gender Studies Steering Committee for a second term, providing access and input to the departmental planning and participation as a judge for the undergraduate Kampf Writing Prize.
Karrie and Stacey met with researchers in the Lifelong Kindergarten Lab in the Media Lab to see where we have overlap in both pedagogical issues or other joint interests.
Mark, Ece and Georgiana are exploring Omeka (an online exhibit tool), and plan to train others. Part of a larger project (working title: Playscape) to explore teaching and learning digital technologies.
CoP (Community of Practice) Activity
Ece led a discussion of SHASS’s plans for digital humanities to see where A&H liaisons might engage with the new program.
Members of the SSM CoP discussed using values of diversity, inclusion, and social justice in collection decisions, and agreed to pursue the following strategies: SSM DISJ collections strategies.
Science and Engineering CoP will pursue several goals for FY19, including: Develop and implement DISJ strategies in S&E collections work; support the NEET (New Engineering Education Transformation) initiative in the School of Engineering; explore the meaning and landscape for a “collection of record” in science and engineering in today’s environment and the MIT context.
CopyrightX: Libraries concluded this month. CopyrightX: Libraries is a variant of Harvard Law School’s official CopyrightX course (the same course content as is taken by students at HLS), customized for library, archives, and museum professionals by Katie Zimmerman. Katie taught the course, and MIT participants – Joe Carrano (IASC), Katharine Dunn (SCCS), Hannah Gotwals (MIT Press), Laura Hanscom (SCCS), Kim Kennedy (MDCS), Julia Lanigan (SCCS), Georgina Lewis (IDLA), Mikki Simon Macdonald (SCCS), and Mark Szarko (LIRS) – were joined by 20 library professionals from around the world in this 12-week online course.
Human Resources (Robin Deadrick)
- The Libraries achieved 100% compliance with the Title IX training by our May 17 deadline.
- The ADs and JLT recently discussed revisions to the Librarian/Archivist promotion process. The revised process is intended to be more streamlined and a bit less cumbersome and will be used temporarily until next year when a formal, broader review of promotion processes across the Libraries will be undertaken. Details of the revised librarian/archivist process will be out shortly.
- The Libraries “New Employee Checklist” has been updated and is available on the Administrative Services website, along with links to more detailed checklists specific to departments and functions within the Libraries. And an “offboarding” checklist is in the works and should be available shortly.
Marketing and Communications (Brigham Fay)
- New video about Herng Yi Cheng
- The first issue of the newly redesigned Bibliotech newsletter is on press and should mail the first week in June
- Current and upcoming projects: spring Director’s Message (to donors); 2017-18 Map & Guide; continued rebranding rollout; updating IDLA signage
Featured Question (GIS & DMS)
I currently manage the a registry which is a database of 1,747 randomized controlled trials in 119 countries (and growing). All of the project information can be downloaded into a CSV file from the advanced search page. I am wondering what’s the best way to automatically sort this information?
Aga Khan Documentation Center
- Our first contributions to the website, TimeLine Travel, has been added to their online tool. The tool content has been created by an international team in order to make architectural history courses easier to understand and more enjoyable.
- Sharon Smith presented a version of her MELA presentation at the May Staff Sharing event
- AKDC@MIT sponsored Gazing Through a Lens: Ali Khan Documents Nineteenth Century Iran (film screening) followed by a discussion with the filmmaker, Ms. Azadeh Tajpour
- Sharon Smith was an invited guest at discussion a conversation with Anneka Lenssen, Sarah Rogers and Nada Shabout, celebrating the launch of their new edited volume Modern Art in the Arab World: Primary Documents (2018).
Data Management Services
- MIT GeoWeb is now based on GeoBlacklight. The new platform increases access to geodata both MIT-owned and available at other institutions.
Notable collections activities
- Notable processing work: Arranging and describing work completed for Herb Pomeroy and Bruce Mazlish collections, Ongoing survey of CSAIL materials
- Reference experienced busier than normal time in reading room at beginning of April – “We clocked 34 hours of research time today (12 researchers) – not including someone working on the nano project who wanted to chat about names, 2 HASTS graduate students who came to visit, a faculty member & TA who came to talk about a class, & scanning lab pickups and requests… 11 of the researchers overlapped for most of the day, and 3 of the visitors came in the midst of it all”
- Ongoing quality assurance of ArchivesSpace data migration
- Continuing to prepare materials for MIT Directories scanning project
- Shifted over 200 cubic feet of materials from processing areas to offsite storage
- Stephen Erdely site visit to assess collection at Lewis Music Library
Instruction and presentations
- Music Production Collaborative meeting, instruction and Audio Lab tour
- Two Intro to World Music (21M.030) classes taught
- Greta presented at, and Chris participated in, the workshop: The (Speculative) Futures of Libraries and Archives
- Greta presented on Wikipedia and collaboration at the Boston Rhetoric and Writing Network (BRAWN) at Boston College
External relationships and meetings
- Chris participated in New England Archivists spring meeting
- Joe completed work on programming committee and participated in ArchivesSpace Boston Regional Forum
Outreach and Community building
- 7 blog posts published to IASC blog
- Jana and Ayako gave a tour of Conservation to MS&PC (MIT spouses and partners connect)
- Spouses and Partners Library Tour at Lewis Music Library
- Install/deinstall Collier Collection Exhibit at Maihaughen
- Greta and Cate participated in MIT Reads discussions on A Casual Vacancy by JK Rowling
- MTA awards ceremony
- Graduating Student Worker Celebration
- Composer Forum: Reynold Tharp
- Prokopoff Concert
- Bulgarian Music concert
- Composer Forum: Richard Carrick
- Chris completed course on Web Development and Information Architecture at Simmons College
- Project Archivist Dana Hamlin left
- Reference Services Assistant Katherine Crowe left
- Administrative Assistant Jonathan Burke left