Records Management Program at MIT
Institute Archives and Special Collections

Additional Resources

Resources at MIT

• Financial Records
  http://web.mit.edu/cao/www/FRC/
  Provides guidelines (in sections 2-3) for the monthly review of detail transaction reports in MIT's Departments, Laboratories, and Centers (DLCs).

• Student Records
  http://libraries.mit.edu/archives/managing/sending-student.html
  Provides guidelines for sending student records to the Archives.

• Personnel Records
  http://libraries.mit.edu/archives/managing/policy-access.html
  Outlines the restrictions for access to personnel records, namely that they may not be accessed for 75 years from the date they were created.

• Protecting Sensitive Information
  http://web.mit.edu/infoprotect/
  Provides guidelines on identifying and protecting sensitive information that might be included in the records. Includes recommendations for secure shredding of paper records. Guidelines for protecting sensitive electronic information can be found at http://web.mit.edu/ist/topics/security/sensitive/media_sanitizing.html.

General Resources for Records Managers

• ARMA International - Association of Records Managers and Administrators
  http://www.arma.org/
  Keeps records management professionals up-to-date about standards and best practices, legislative and regulatory updates, technology trends and applications, marketplace news, and new books and resources about managing records.

• AIIM - Association for Information and Image Management
  http://www.aiim.org/
  Specializes in Enterprise Content Management (ECM), providing professional development, consulting, and seminars in this area. The glossary explains ECM acronyms and basic principles http://www.aiim.org/article-aiim.asp?ID=27664

• NARA - U.S. National Archives and Records Administration
  http://www.archives.gov/records_management/
  Takes care of all records management in the federal government. Their web site provides information on national standards for records management.

• FIRM Council - Federal Information and Records Managers Council http://pages.zdnet.com/firmweb/federal_records/resources.html
  Their “Records Management Resources” web page gives links to other resources for records managers.

• Iron Mountain
  http://ironmountain.com/
  Their resources section provides many excellent guides to current topics in records management (data back-up vs. data archiving, email management policies, the Sarbanes-Oxley Act, HIPAA, etc.).
  Note: All business arrangements with Iron Mountain must be made through the Records Management Program.

Last modified 2/12/09