Data Management and Publishing
Organizing Your Files
File Version Control
Keeping track of versions of documents and datasets is critical. Strategies include:
Always record every change to a file no matter how small. Discard obsolete versions after making backups.
Directory Structure Naming Conventions
When organizing files, directory top-level folder should include the project title, unique identifier, and date (year).
The substructure should have a clear, documented naming convention; for example, each run of an experiment, each version of a dataset, and/or each person in the group.
File Naming Conventions
Use free tools to help you:
File Naming Conventions for Specific Disciplines
Many disciplines have recommendations, for example:
Data Identifiers for Sharing Your Data
The information at the beginning of this page will help you organize your datasets for your own use. But you'll want to consider using more sophisticated name schema if you want to share or cite your data. You'll want put your datasets where other people can access them, and give your datasets identifiers that can be referenced easily.
Data identifiers must be globally unique and persistent. That is to say, they must not be repeated elsewhere and they must not change over time.
There are many different schemes:
For advice on a data management project, contact: