Guide to the Records of the Massachusetts Institute of Technology Office of the Vice President for Administration
AC.0554

 Records of James J. Culliton

Summary Information

Repository
Massachusetts Institute of Technology. Institute Archives and Special Collections
Creator
Massachusetts Institute of Technology. Office of the Vice President for Administration
Title
Massachusetts Institute of Technology, Office of the Vice President for Administration, records of James J. Culliton
ID
AC.0554
Date [bulk]
Bulk, 1994-1996
Date [inclusive]
1984-1996
Extent
6.0 cubic feet (6 record cartons)
Location
Materials are stored off-site. Advance notice is required for use.
Language
English

Citation

Massachusetts Institute of Technology, Office of the Vice President for Administration, Records of James J. Culliton, AC 554, box X. Massachusetts Institute of Technology, Institute Archives and Special Collections, Cambridge, Massachusetts.

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Historical note

The Office of the Vice President for Administration was founded in 1994 as part of an administrative reorganization following the death of Vice President Constantine B. Simonides(1). The office was discontinued in 1996(2) and the areas of responsibility split between the Office of the Vice President of Finance and Treasurer and the Office of the Vice President for Human Resources and Equal Opportunity Officer(3).

In 1994, Vice President for Financial Operations James J. Culliton was appointed vice president for administration, a post he held until his death in 1996. Upon appointment, he took on responsibility for the Office of Admissions, Career Services and Preprofessional Advising, the Department of Athletics, and the Medical Department. Culliton retained responsibility for the Bursar’s Office, the Registrar’s Office, the Office of Sponsored Programs, and the Student Financial Aid Office(4). As a senior officer of the Institute, Culliton also served on the Academic Council.

Notes

(1) Massachusetts Institute of Technology. Reports to the President, 1994-1995, p.473.

(2) Record of the Faculty Meeting, Samuel M. Allen, 16 October 1996, box 6, MIT Faculty Meetings, Records, 1865- (AC 1), Institute Archives and Special Collections, MIT Libraries.

(3) Massachusetts Institute of Technology. Reports to the President, 1996-1997, pp.5-6.

(4) Stacey E. Blau, “Administration Reshuffled After Simonides’ Death,” The Tech, 7 February 1995, p.7.

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Scope and Contents of the Collection

The collection is composed of records of the Massachusetts Institute of Technology. They primarily document James Culliton’s term as Vice President for Administration from 1994 until his death in 1996, although there are a few records dating from Culliton’s term as vice president for financial operations, 1984-1994.

In 1994, after the death of Vice President Constantine Simonides, Vice President for Financial Operations James J. Culliton was named Vice President for Administration. In his new role, Culliton was responsible for heading the Office of Admissions (box 1), Career Services and Preprofessional Advising (box 1), the Department of Athletics (boxes 1, 6), and the Medical Department (boxes 1-3). He continued to have responsibility for the Bursar’s Office (box 1), the Registrar’s Office (box 3), the Office of Sponsored Programs (box 3), and the Student Financial Aid Office (box 4). The collection documents the administration of these offices through budgets, space planning, memoranda, correspondence, and minutes. Culliton’s involvement with Academic Council is reflected in memoranda and minutes of the Council (boxes 4-5).

During the mid-1990s, MIT conducted a wide-ranging reengineering program, intended to examine and improve upon administrative office operations throughout the Institute. Culliton’s involvement with this program is documented through correspondence, memoranda, and materials from meetings with Student Services (a sub-office of the Bursar’s Office ) (box 6). Other items of interest in the collection include surveys completed for the Administrative Computing Steering Committee (boxes 4-5), and budgets for and staff meeting notes from the Office of the Vice President for Administration (box 5).

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Administrative Information

Publication Information

 Massachusetts Institute of Technology. Institute Archives and Special Collections (Copyright 2005)

MIT Libraries
Building 14N-118
77 Massachusetts Avenue
Cambridge, Massachusetts, 02139-4307
617.253.5690
mithistory@mit.edu

Revision Description

  2009

Access note

The collection is open for research; however, in accordance with MIT policy, there may be restrictions on access to some of the records.

Intellectual Property Rights

Access to collections in the Institute Archives and Special Collections is not authorization to publish. Separate written application for permission to publish must be made to the Institute Archives. Copyright of some items in this collection may be held by respective creators, not by the creating office.

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Related Materials

Related Materials in the Institute Archives

MIT. Office of the Vice President for Financial Operation. Records, 1964-1994. (AC 133).

MIT. Office of the Vice President in the Office of the President. Records of Constantine B. Simonides, 1960-1994. (AC 276).

MIT. Office of the Vice President for Administration and Personnel. Records of John Wynne, 1967-1980. (AC 414).

MIT. Office of the Vice President for Administration and Personnel, Records of Assistant James J. Culliton. 1969-1972. (AC 416).

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Controlled Access Headings

Corporate Name(s)

  • Massachusetts Institute of Technology. Office of the Vice President for Administration

Function(s)

  • administration of employees

Personal Name(s)

  • Culliton, James J.

Subject(s)

  • equal opportunity
  • Massachusetts Institute of Technology--History
  • relations with employees

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Collection Inventory

 Series 1. Administrative files 

Scope and Contents note

Correspondence, minutes, and notes between Culliton and groups reporting to him. Subjects include: Office of Admissions, Department of Athletics, Bursar’s Office, Career Services and Preprofessional Advising, Medical Department, Office of Sponsored Programs, Registrar’s Office, and Student Financial Aid Office. Arranged alphabetically.

Box Folder

Admissions office, administrative, general 1994-1995 

1 3-6

Admissions office, budget, fiscal year 1997 

1 1

Admissions office, budget, fiscal year 1996 

1 2

Admissions office, Mellon Foundation survey 1995 

1 7

Athletic facilities 

1 12-13

Athletics board 

1 8-9

Athletics, B - personnel 

6 14-15

Athletics, budget, fiscal year 1996 

1 10

Athletics, Celebration of Athletic Excellence 

1 11

Athletics, five-year plan 

1 14

Athletics, G - personnel 

6 16-19

Athletics, general 

1 15

Athletics, O - personnel 

6 20

Athletics, personnel 

1 16

Athletics, serious search 

1 17

Athletics, space 

1 18-19

Athletics, visiting committee 

1 21

Athletics, visiting committee 

1 20

Bursar's meetings 

1 31

Bursar's office mailing 

1 30

Bursar's office, budget, fiscal year 1997 

1 22

Bursar's office, budget, fiscal year 1996 

1 23

Bursar's office, default rates 

1 24

Bursar's office, disaster recovery 

1 25

Bursar's office, five-year plans 

1 26

Bursar's office, general 

1 27-28

Bursar's office, loan programs 

1 29

Bursar's office, personnel 

1 32

Bursar's office, serious search 

1 33

Bursar's office, student loans 

1 34

Bursar's office, contract 

1 35-37

Career services 1996 

1 39

Career services, budget, fiscal year 1997 

1 38

Career services, general 

1 40

Career services, personnel 

1 41

Career services, W - personnel 

1 42

Medical Consumers' Advisory Council 

2 6

Medical Department, accreditation, Joint Commission on Accreditation of Healthcare Organizations 1996 

1 43

Medical Department, Administrative Computing Steering Committee, quarterly reports 

2 1

Medical Department, affirmative action 

2 2

Medical Department, Blue Ribbon Panel 

3 4

Medical Department, Blue Ribbon Panel, draft report 1996 August 26 

2 34

Medical Department, Blue Ribbon Panel, final report 1996 November 25 

2 33

Medical Department, Blue Ribbon Panel, general correspondence, 1 of 3 

2 43

Medical Department, Blue Ribbon Panel, general correspondence, 2 of 3 

3 1

Medical Department, Blue Ribbon Panel, general correspondence, 3 of 3 

3 2

Medical Department, Blue Ribbon Panel, meeting 1995 September 12 

2 41

Medical Department, Blue Ribbon Panel, meeting 1996 March 19 

2 36

Medical Department, Blue Ribbon Panel, meeting 1995 November 21 

2 39

Medical Department, Blue Ribbon Panel, meeting 1996 February 22 

2 37

Medical Department, Blue Ribbon Panel, meeting 1996 January 22 

2 38

Medical Department, Blue Ribbon Panel, meeting 1995 October 24 

2 40

Medical Department, Blue Ribbon Panel, meeting 1995 June 29 

2 42

Medical Department, Blue Ribbon Panel, membership 

2 35

Medical Department, budget, fiscal year 1997 

2 3

Medical Department, budget, fiscal year 1996 

2 4

Medical Department, bylaws 

3 5

Medical Department, children's scholarship benefit 

2 5

Medical Department, executive director 

2 7

Medical Department, general 

2 8-10

Medical Department, health care reform 

3 3

Medical Department, hospital affiliation 

2 11

Medical Department, MIT hospital board 

2 12

Medical Department, MIT-MED Online 

2 13

Medical Department, personnel 

2 14

Medical Department, personnel 

2 30

Medical Department, space 

2 15

Medical Department, strategic plan 

2 31

Medical Department, strategic plan 1995 May 22 

2 16

Medical Department, strategic plan, draft 

2 32

Medical Management Board 

2 17

Medical Management Board 1995 September 11 

2 23

Medical Management Board 1994 December 12 

2 27

Medical Management Board 1995 November 13 

2 22

Medical Management Board 1995 May 15 

2 24

Medical Management Board 1996 October 18 

2 18

Medical Management Board 1996 May 20 

2 19

Medical Management Board 1996 March 25 

2 20

Medical Management Board 1994 June 27 

2 29

Medical Management Board 1995 March 27 

2 25

Medical Management Board 1996 January 29 

2 21

Medical Management Board 1994 October 3 

2 28

Medical Management Board 1995 January 30 

2 26

Registrar, budget, fiscal year 1996 

3 7

Registrar, budget, fiscal year 1997 

3 6

Registrar, five-year plans 

3 8

Registrar, general 

3 9

Registrar, personnel 

3 10

Registrar, schedule of fees 

3 11

Registrar, Student Information System (SIS) 

3 14

Registrar, Student Information System, serious search 

3 12

Registrar, Student Information System, space 

3 13

Registrar, Student Information System, Sybase 

3 16-17

Registrar, student statistics 

3 15

Office of Sponsored Programs, budget, fiscal year 1997 

3 18

Office of Sponsored Programs, budget, fiscal year 1996 

3 19

Office of Sponsored Programs, conflict of interest 

3 20

Office of Sponsored Programs, database project 

3 21

Office of Sponsored Programs, director search 

3 22-23

Office of Sponsored Programs, discovery report 1996 January 

3 24

Office of Sponsored Programs, discovery report 1995 March 

3 25

Office of Sponsored Programs, five-year plans 

3 26

Office of Sponsored Programs, general 

3 27-28

Office of Sponsored Programs, "Guide to the Ownership, Distribution and Commerical Development of MIT Technology" 

3 29

Office of Sponsored Programs, guide, "Post-Award Administration of Sponsored Projects" 

3 30

Office of Sponsored Programs, guide, "Preparation and Submission of MIT Research Proposals" 

3 31

Office of Sponsored Programs, lobbying 

3 33

Office of Sponsored Programs, lobbying reports 

3 32

Office of Sponsored Programs, MIT summary, investigator financial disclosure policy 

3 40

Office of Sponsored Programs, personnel 

3 34

Office of Sponsored Programs, research and development expenditures 

3 35

Office of Sponsored Programs, signature authority vote 

3 36

Office of Sponsored Programs, space 

3 37

Office of Sponsored Programs, update, MIT implementation of liberalized federal grant regulations 

3 41

Office of Sponsored Programs, visiting committee 1995 October 18-19 

3 38

Office of Sponsored Programs, visiting committee 1993 October 4-5 

3 39

Student Financial Aid Office, budget, fiscal year 1997 

4 3

Student Financial Aid Office, budget, fiscal year 1996 

4 4

Student Financial Aid Office, five-year plans 

4 5

Student Financial Aid Office, general 

4 6-7

Student Financial Aid Office, Massachusetts prepaid tuition 

4 9-10

Student Financial Aid Office, personnel 

4 8

Student Financial Aid Office, student budget 

4 1-2

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 Series 2. Policy and Planning files 

Scope and Contents note

Correspondence, annotated minutes, and notes. Subjects include Academic Council, awards, budgets, purchasing, space planning, and reengineering. Arranged alphabetically.

Box Folder

Academic Council retreat 1994 October 11 

4 21

Academic Council retreat 1995 September 18-19 

4 20

Academic Council retreat 1992 November 19 

4 22

Academic Council retreat 1991 November 27 

4 23

Academic Council subcommittes, 1 of 4 

4 25

Academic Council subcommittes, 2 of 4 

4 26

Academic Council subcommittes, 3 of 4 

5 1

Academic Council subcommittes, 4 of 4 

5 2

Academic Council subgroups 

4 24

Academic Council, Administrative Improvement Subcommittee 

4 13-15

Academic Council, discussion on student budget 

4 16

Academic Council, general 

4 18-19

Academic Council, information on financial aid 

4 17

Administrative Computing Steering Committee 

4 12

Administrative Computing Survey 1994 August 31 

4 11

Administrative Computing Steering Committee quarterly reports, Student Information System 

5 17

Affirmative action 

5 3

Arthur C. Smith Award 

5 6

Billard Award 

5 4

Black Achievers 

5 5

Carry-foward requests 

5 31

Committee for Review of Space Planning (CRSP) 

5 9

James J. Culliton eulogies 

5 19

Direct charging of space 

5 7

Direct lending 

5 10

Faculty Policy Committee 

5 8

Five-year plan and fiscal year 1997 budget 

5 30

MIT culture and structure, James J. Culliton 1984 February 9 

5 28

MIT organization 

5 23

Outside professional activities 1995 

5 20

Outside professional activities 

5 21

Purchasing consolidation 

5 11-14

Reengineering 

6 1-3

Reengineering, Student Services 

6 4-9

Reengineering, Student Services, fast team 

6 10

Report on the financial results of operations for fiscal year 1990 and projections for fiscal years 1991-1993 

5 27

Report on the financial results of operations for fiscal year 1991 and projections for fiscal years 1992-9194 

5 26

Report on the financial results of operations for fiscal year 1992 and projections for fiscal years 1993-1995 

5 25

Report on the financial results of operations for fiscal year 1993 and projections for fiscal years 1994-1996 

5 24

Retirement incentive program 

6 11

Retirement plan 

6 12-13

Sexual harassment 

5 15

Space utilization study 

5 16

Student Information System 

5 18

Vice president for administration, budget, fiscal year 1997 

5 29

Vice president for administration, budget, fiscal year 1996 

5 32

Vice president for administration, budget information 

5 33-34

Vice president for administration, staff meeting notes 

5 22

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