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Institute Archives & Special Collections

Sending Permanent Records to the Archives

For non-permanent records, see the Records Management web site
Permanent records | Student records
Remove file folders from Pendaflex hanging folders and pack folders in Paige Wonder Boxes.

Order boxes from Office Depot: http://web.mit.edu/ecat/officedepot/ or Fax 252.1500.

SKU #519561

Please pack loosely; you should be able to get your fist between the last of the folders and the box.

On end of box under handle, with felt pen, number boxes consecutively with department abbreviation:

MechE 1, MechE 2, etc.

Dean of Science 1, Dean of Science 2, etc.

Please do not use adhesives, labels, tape, etc. on the boxes.
Include under the lid of the first box a memo on your office letterhead that includes the information to the right:
  • Name & phone number of person sending records.
  • Number of boxes being sent.
  • Identification of what is in each box, for example:

    Correspondence, 1992, A-Z

    Subject files, 1993-1998
Call the Associate Head for Collections and Records Management at 253.5690 to arrange a date for moving. Please do not make any arrangements for sending records before calling the Archives.


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