MIT archival policy was voted by the MIT Corporation on 28 May 1976.
the need to ensure the preservation and availability of the official
records of the Institute for legal, administrative, and historical
purposes, the MIT Corporation has adopted the following archival
records generated or received by the various administrative and
academic offices of the Institute in the conduct of their business,
regardless of the form in which they are created and maintained,
are the property of the Institute and constitute archival material.
The records covered by this policy include official printed material,
correspondence, machine-readable files, record books, minutes, committee
files, financial records, and associated papers.
administrative officers of the Institute and Officers of the Corporation,
as well as those members of the Faculty who, by virtue of administrative
responsibilities either of a continuing or occasional nature, possess
files, records, or documents relating to their official duties,
are requested to observe the following regulations:
Archival material in MIT offices may not be destroyed or placed
in storage without the approval of a committee of three consisting
the President's designee, representing the Corporation and the
the Institute Archivist, representing the Director of the MIT
the dean of the appropriate School in the case of academic departments,
the Provost in the case of interdepartmental laboratories or other
interdepartmental entities, or the cognizant senior officer in
the case of administrative or other general Institute and alumni
Material so selected for preservation shall be sent to the MIT Archives
in the Libraries.
The officer in charge of each administrative or academic office,
in consultation with the Institute Archivist, will be responsible
for deciding how long inactive papers are to be retained in and
under the direct control of the office concerned.
All photographs, other visual material, and artifacts significant
to the Institute's history shall be sent to the MIT Museum.
Institute would also welcome the offer of privately owned material
bearing on the history of the Institute and of science and technology,
provided, however, that the Institute incurs no obligation to retain
such material as an integrated collection or in any prescribed form.
implementation of this policy is the responsibility of the Institute
Archives and Records Management Program of the MIT Libraries.
and Procedures, 13.3
Massachusetts Institute of Technology