Administrative Services

Administrative Services supports the MIT Libraries' mission and goals in the areas of Budget and Finance, Facilities and Operations, and Personnel.

Mailing address:
Administrative Services
MIT Libraries, Building 14S-328
77 Massachusetts Ave., Cambridge, MA 2139-4307
fax: 617.253.0583

contact: Keith Glavash , Associate Director for Administration
kglavash@mit.edu or 617.253.7059.

Administrative Services is located on the third floor of Hayden Library, Building 14S.

Administrative Services consists of three major areas:

Budget & Finance:

• Develops budgets and reviews expenses.   Prepares financial forecasts and develops models for the Libraries' resources, programs, and services.   Facilitates year-end closing procedures in SAP and in the Libraries' materials management system. Provides general SAP support and accounting problem resolution. Authorizes and processes expenditures for professional and administrative travel. Serves as Libraries' liaison to Institute financial offices.
  
  
• Coordinates processing and submission of weekly and monthly payrolls; ensures program compliance; manages payroll accounting issues and resolves problems.

contact: Macrina S. Rizzo , Financial Administrator;
msrizzo@mit.edu , ph. 617.253.5639

contact: Judith E. Gallagher , Payroll Coordinator;
jegallag@mit.edu , ph. 617.253.5600

Facilities and Operations, Procurement:

• Responsible for library facilities including maintenance, repairs, moves, and security. Assists with planning and facilitating renovation projects. Coordinates telecommunications installations and changes. Facilitates capital equipment and furnishing purchases. Establishes and manages vendor relationships and service contracts. Coordinates parking and T pass applications. Serves as Libraries' liaison to Department of Facilities.
  
  
• Coordinates intra-library pick-up and delivery service; manages incoming/outgoing domestic/ international mail deliveries
  
  contact: Michael A. Smith, Facilities and Operations Administrator;
  masmith@mit.edu , ph. 617.253.7096.
  
  contact:   Library Delivery Services Office;
  delserv-lib@mit.edu , ph. 617-253-5698

Personnel:

• Manages and administers library personnel programs for librarian, administrative, and support staff.   Programs include recruitment and employment, performance management and salary administration, compensation and classification, promotion and development, and rewards and recognition. Coordinates temporary employment. Provides clarification and interpretation for both Institute and Library personnel policies and procedures. Facilitates personnel paperwork requirements and maintains staff records. Serves as Libraries' liaison to MIT Human Resources.
  
  contact: Robin Deadrick , Personnel Administrator;
  rmdead@mit.edu , ph. 617.253.9322.