Administrative Services

Administrative Services supports the MIT Libraries' mission and goals in the areas of Budget and Finance, Communications, Facilities and Operations, and Human Resources.

Mailing address:
Administrative Services
MIT Libraries, Building 14S-330
77 Massachusetts Ave., Cambridge, MA 2139-4307
fax: 617.253.0583

contact: Keith Glavash , Associate Director for Administration
kglavash@mit.edu or 617.253.7059.

Administrative Services is located on the third floor of Hayden Library, Building 14S.

Administrative Services consists of four major areas:

Budget & Finance | Communications | Facilities and Operations, Procurement | Human Resources

Budget & Finance:

• Develops budgets and reviews expenses.   Prepares financial forecasts and develops models for the Libraries' resources, programs, and services.   Facilitates year-end closing procedures in SAP and in the Libraries' materials management system. Provides general SAP support and accounting problem resolution. Authorizes and processes expenditures for professional and administrative travel. Serves as Libraries' liaison to Institute financial offices.
  
  
• Coordinates processing and submission of weekly and monthly payrolls; ensures program compliance; manages payroll accounting issues and resolves problems.

contact: Macrina S. Rizzo , Financial Administrator;
msrizzo@mit.edu , ph. 617.253.5639

contact: Judith E. Gallagher , Payroll Coordinator;
jegallag@mit.edu, ph. 617.253.5600

Communications:

• increases visibility of the MIT Libraries by keeping the MIT community and others informed of library activities; responds to feedback from the community; participates in the Libraries' resource development program; handles media relations.

• coordinates library staff in developing communications plans for projects; writes column for the MIT Faculty Newsletter, and edits BiblioTech, News from the MIT Libraries, the semi-annual newsletter for faculty and library friends.

contact: Heather Denny, Communications Officer;
hdenny@mit.edu, ph. 617.253.5686

Facilities and Operations, Procurement:

• Responsible for library facilities including maintenance, repairs, moves, and security. Assists with planning and facilitating renovation projects. Coordinates telecommunications installations and changes. Facilitates capital equipment and furnishing purchases. Establishes and manages vendor relationships and service contracts. Coordinates parking and T pass applications. Serves as Libraries' liaison to Department of Facilities.
  
  
• Coordinates intra-library pick-up and delivery service; manages incoming/outgoing domestic/ international mail deliveries
  
  contact: Michael A. Smith, Facilities and Operations Administrator;
  masmith@mit.edu, ph. 617.253.7096.
  
  contact:   Library Delivery Services Office;
  delserv-lib@mit.edu , ph. 617-253-5698

Human Resources:

• Manages and administers library personnel programs for librarian, administrative, and support staff.   Programs include recruitment and employment, performance management and salary administration, compensation and classification, promotion and development, and rewards and recognition. Coordinates temporary employment. Provides clarification and interpretation for both Institute and Library personnel policies and procedures. Facilitates personnel paperwork requirements and maintains staff records. Serves as Libraries' liaison to MIT Human Resources.
  
  contact: Robin Deadrick , Human Resources Administrator;
  rmdead@mit.edu , ph. 617.253.9322.